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Terms and Conditions

THE AIESEC GLOBAL PROGRAMMES MEMBER CONTRACT

This agreement (the "Agreement") is made between:
  1. AIESEC UK Ltd, a company limited by guarantee with registered number 120976 ("AIESEC UK"); and
  2. any participant in the AIESEC Global Volunteer, Global Teach or Global Talent Programme (the "AIESEC Global Programmes") (a "Participant").

RECITALS

  1. The AIESEC Global Programmes provides an opportunity for Participants to develop their personal and professional skills by participating in a high quality international learning experience (each an "Internship").
  2. Participants who are matched with an Internship work on placements for a duration of 4 weeks to 18 months, sharpening their skills by undertaking practical work experience in a diverse cultural environment.
  3. The AIESEC Global Programmes aims to challenge Participants through raising their awareness and knowledge of social issues and different practices of the host country/territory.
  4. AIESEC UK is not an employment agency and does not provide work opportunities where the sole purpose is to earn money.
  5. AIESEC cannot cater for those looking for a particular Internship in a particular country.
  6. Participants cannot go on an internship within the UK or within the country of their birth (if this is outside of the UK).
  7. The AIESEC Global Programmes is not intended to be an opportunity for a career move abroad nor is the AIESEC Global Programmes a vehicle for any person to permanently leave their country of residence, and AIESEC UK does not encourage the extension of Internships beyond the agreed time period. If the company or organisation providing any Internship decides to employ the Participant on a permanent basis in the host country and/or territory, AIESEC UK will have no role in facilitating this.
  8. Whilst it is the aim for our Global Talent Participants (including Global Teach) to receive a salary during the course of any Internship this is not guaranteed, and our Global Volunteer Participants are unpaid, but may include accommodation or travel, whether fully or subsidised. If a Participant receives a salary, it will likely only cover basic living costs. AIESEC UK will not contribute toward any such salary, nor toward any costs incurred by a Participant in connection with any Internship. 936400481
  9. AIESEC UK is part of a wide network of affiliated national organisations which operate under the name "AIESEC", but AIESEC UK is not responsible in any way for any acts or omissions of any member of this network.

1. RESPONSIBILITIES OF AIESEC UK

The services provided by AIESEC UK to Participants are limited to the following:
  • 1.1 Application for the Internship

    1. Access to the AIESEC database via the website opportunities.aiesec.org (or any other url used by AIESEC UK from time to time) (the "AIESEC Database") for such a period of time to ensure that the Participant is aged 30 or less at the time of application for the Internship;
    2. The opportunity to attend an AIESEC UK induction programme and an outgoing preparation seminar, details of which will be given to Participants by their local AIESEC UK committee (the "AIESEC Home Committee"), or emailed to Participants by the national AIESEC committee for the UK (the "UK AIESEC National Committee"); and
    3. Assistance and guidance with finding an appropriate Internship through the AIESEC Database.
  • 1.2 During the Internship

    1. Provision of such information as can reasonably be obtained in respect of the hosting organisation providing the Internship (the "Hosting Organisation"), once a match has been found; and
    2. Regular communication with the AIESEC Home Committee or AIESEC UK during the Internship.
  • 1.3 After the Internship

  • Provision of re-integration activities for all Participants returning to the UK from Internships abroad, details of which will be given to Participants by their AIESEC Home Committee, or emailed to Participants by the UK AIESEC National Committee.

2. RESPONSIBILITIES OF PARTICIPANT

All Participants undertake to do the following:
  • 2.1 General

    1. Participate in the AIESEC UK induction programme, details of which will be given to Participants by their AIESEC Home Committee, or emailed to Participants by the UK AIESEC National Committee;
    2. Inform their AIESEC Home Committee and/or the UK National AIESEC Committee, within one week of the issue arising, if they become unavailable for an Internship or there is any other change in circumstances which could affect their ability to go on an Internship;
    3. Participate in AIESEC activities within their AIESEC Home Committee;
    4. Ensure that AIESEC UK has up to date email, telephone contact details and emergency contact details, and inform AIESEC UK as soon as possible if such contact details change;
    5. Ensure that AIESEC UK has up to date information relating to their academic or work backgrounds, including by providing an updated CV when requested by AIESEC UK;
    6. Actively search for an Internship on the AIESEC Database once on the platform; and
    7. Inform the UK AIESEC National Committee of any issues that may arise in connection with finding an Internship through the AIESEC Global Programmes (including, but not limited to, the need for adequate training on the AIESEC Database) as soon as possible, and in any event within two weeks of becoming aware of any such issue.
  • 2.2 Preparation for the Internship

    1. Attend an outgoing preparation seminar, details of which will be given to Participants by their AIESEC Home Committee, or emailed to Participants by the UK AIESEC National Committee. Attendance at an outgoing preparation seminar is compulsory for all Participants. If a Participant does not attend an outgoing preparation seminar, they forfeit their right to apply for a partial refund if they are unable to find an Internship;
    2. Acquire the necessary legal documents to participate in any Internship in the relevant foreign country (e.g. work permit, visa, residence permit, and other required documents); and
    3. Acquire the necessary insurance for the purpose and duration of the internship.
    4. Secure sufficient finances to fund:
      1. all travel and transport costs to and from, and within, the host country; and
      2. all costs incurred during the Internship, in particular, living and accommodation expenses.
  • 2.3 During the Internship

  • Maintain communication with the local AIESEC committee in the country of their Internship (the "AIESEC Host Committee") and the AIESEC Home Committee throughout the Internship.
  • 2.4 After the Internship

    1. Attend at least one re-integration activity, details of which will be given to Participants by their AIESEC Home Committee, or emailed to Participants by the UK AIESEC National Committee; and
    2. Complete and submit a report to the UK AIESEC National Committee within one month of returning from the Internship.

3. INTERNSHIP FEE

  1. The total cost of participating in the AIESEC Global Programmes is £450, which consists of (i) a £250 deposit which covers the basic administration costs of AIESEC UK, which is non-refundable (the "Deposit"); and (ii) a £200 placement fee, which may be refundable further to paragraph 3(e) below (the "Placement Fee"), together the "Internship Fee".
  2. The Internship Fee becomes payable by the Participant once accepted and in the process of being matched with an Internship. The Participant shall pay the Internship Fee in accordance with paragraph 5.8 below.
  3. In the event that the Internship Fee becomes payable but has not yet been paid and the Participant has accepted an Internship in accordance with this Agreement (by signing an acceptance note), but the Participant chooses or is unable to commence the Internship, the Internship Fee is still payable by the Participant unless the Refund Criteria (as defined below) apply.
  4. Participants are entitled to complete one Internship. If a Participant wishes to apply for a second Internship they must pay an additional fee of £350, which consists of (i) a £200 deposit, which is non-refundable (the "Supplemental Fee Deposit"); and (ii) a £150 placement fee, which may be refundable further to paragraph 3(e) below (the " Supplemental Placement Fee"), together the "Supplemental Fee". Unless expressly stated otherwise, all references to 'Internship Fee' in this Agreement shall be deemed to include a reference to the 'Supplemental Fee', as applicable.
  5. Eligibility for any refund will be determined by AIESEC in accordance with the refund criteria as set out in the Schedule to this Agreement (the "Refund Criteria").

4. GENERAL

    1. When a Participant is matched with an Internship, it is recommended that they do not book flights to the host country, or incur any other costs in connection with the Internship, until they have officially been matched on the platform and acquired all necessary legal documentation (e.g. work permit, visa, residence permit, insurance and other required documents) to participate in the Internship.
    2. While AIESEC UK shall use reasonable endeavours to ensure that the provider of each Internship is of good reputation and standing, AIESEC UK makes no warranty, representation or guarantee in respect of such provider or the Internship they are offering.
    3. If a Participant experiences any problems whilst on their Internship, they should first contact the AIESEC Host Committee as soon as reasonably practical following the problem occurring. If the problem is not resolved by the AIESEC Host Committee, the Participant should then contact their AIESEC Home Committee and thereafter the UK AIESEC National Committee.
    4. AIESEC International, the AIESEC Home Committee and the AIESEC Host Committee may only be held liable for their respective responsibilities as described in this Agreement.
    5. AIESEC International, the AIESEC Home Committee and the AIESEC Host Committee shall not be liable for a failure to comply with their respective obligations under this Agreement in the event any of the following occurs:
      1. refusal from any relevant authorities to provide a visa, work permit or any other legal document or authorisation needed by the individual to participate in the Internship;
      2. false, inaccurate or incorrect information provided by the Participant or the Hosting Organisation resulting in the match/Internship;
      3. any accident incurred by the Participant during the Internship, as this should be covered by the Participant’s insurance policy;
      4. any damage or injury caused by the Participant to the Hosting Organisation or to any third party during the Internship; and
      5. any force majeure event, including but not limited to any acts of god, flood, drought, earthquake or other natural disaster, epidemic or pandemic, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations and any nuclear, chemical or biological contamination.
  • 4.2 AIESEC International, the AIESEC Home Committee and the AIESEC Host Committee shall not be liable in any event:
    1. for any consequential or indirect damages, including loss of income or profits; and
    2. where the failure to fulfil their obligations has been caused by circumstances beyond their control.
  • 4.3 AIESEC UK will not contribute to the costs associated with any Internship. Each Participant will be solely responsible for paying such costs, unless the terms of the particular Internship provide otherwise.
  • 4.4 AIESEC UK reserves the right to terminate the membership of any Participant who fails to comply with any provision of this Agreement including, without limitation, those set- out in section 5 below.

5. INTERNSHIP PROCESS

  • 5.1 To participate in the AIESEC Global Programmes, each Participant must complete their profile on opportunities.aiesec.org.
  • 5.2 Participants should seek advice from their AIESEC Home Committee if they experience any problems in creating this form.
  • 5.3 If Participants continue to experience problems creating this form, they should contact the UK AIESEC National Committee for further guidance.
  • 5.4 Participants are responsible for searching and applying for Internships.
  • 5.5 Participants must also confirm that they accept the terms and conditions of this Agreement.
  • 5.6 Acceptance onto the AIESEC Global Programmes is at the absolute discretion of AIESEC UK.
  • 5.7 By submitting any personal data to AIESEC UK, Participants expressly consent to the use of that personal data by AIESEC UK and its affiliated national organisations in connection with the AIESEC Global Programmes, which may involve sharing that personal data with unaffiliated third parties in countries outside of the EEA. A copy of AIESEC UK's privacy policy is available at www.aiesec.co.uk/privacy-policy/.
  • 5.8 Payment of the Internship Fee shall be made by Participants online, through their account on the aiesec.co.uk website. The Participant is required to accept the terms and conditions and then will proceed to the payment page. If payment is not made this way an email will be sent to the Participant containing instructions on how the Internship Fee can be paid. A match between a Participant and a Hosting Organisaiton is only considered official when the Internship Fee has been paid and received and both the Participant and the Hosting Organisation have signed their acceptance notes
  • 5.9 If a Participant accepts an Internship (by signing an acceptance note), but chooses or is unable to go on that Internship, their place on the AIESEC Global Programmes will be forfeited and the Refund Criteria will apply.
  • 5.10 If a Participant chooses to break the match of the Internship for a reason not outlined in this paragraph below, the Participant will not be entitled to a refund of any of the Internship Fee and they may also be subject to paying any fine charged by the Hosting Organisation:
    1. the Participant becomes ill and, due to such illness, completing the Internship could be dangerous for their health, provided the Participant provides reasonably satisfactory evidence of such to the UK AIESEC National Committee;
    2. the Participant has a death or other emergency in respect of their close family (meaning the parents, grandparents, children and siblings of the Participant) which means that they cannot complete the Internship. The Participant may be requested by AIESEC UK to provide reasonable evidence of the emergency. After breaking a match to an Internship due to a family emergency the Participant’s account will be frozen for a minimum of three months and will not be permitted to apply or match to any opportunities in this time; or
    3. the foreign and commonwealth office website (www.fco.gov.uk) states that they advise against all travel, or advise essential travel only, to the specific country or area that the Internship is based in.
  • 5.11 If a Participant rejects an Internship match, the Refund Criteria shall apply save that AIESEC UK reserves the right to withhold payment of a refund of the Internship Fee, even if permitted in accordance with the Refund Criteria, where:
    1. a Participant has rejected a match and AIESEC UK, at its sole discretion, considers that the match is in fact a suitable one, taking into account the requirements outlined by the Participant on their CV and preferences; and
    2. AIESEC UK, at its sole discretion, deems that the reason for the Participant's rejection of the match is for none of the reasons set out in paragraph 5.10 (a) to (c) above.

6. MEMORANDUM OF UNDERSTANDING

By accepting the terms and conditions of this Agreement, Participants confirm that they have read the provisions of this Agreement and in particular acknowledge and agree to the following:
    1. AIESEC UK has the right to reject any application to the AIESEC Global Programmes.
    2. The AIESEC Global Programmes does not guarantee any Participant an Internship.
    3. AIESEC UK is not a job agency and does not provide an opportunity where the sole purpose is to earn money. AIESEC UK cannot cater for those looking for a particular placement in a particular country. The AIESEC Global Programmes is also not intended as an opportunity for a career move abroad nor is AIESEC UK a vehicle for any person to permanently leave their country and AIESEC UK does not encourage the extension of Internships beyond the agreed periods.
    4. Participants cannot go on an internship within the UK or within the country of their birth (if this is outside of the UK).
    5. All information and documents that the Participant provides in support of their profile on opportunities.aiesec.org for, or continued participation in, the AIESEC Global Programmes are complete, accurate and up-to-date, including, without limitation, any language certification and that information or documentation relating to their academic and working backgrounds.
    6. Participants will be available for an Internship at all times between the earliest starting date and latest starting date indicated in their profile on opportunities.aiesec.org.
    7. In order to start applying for Internships within the AIESEC Database, Participants must create a profile on the opportunities.aiesec.org. If Participants experience any problems creating this form, they must inform their AIESEC Home Committee and, if they cannot solve the problem, the UK AIESEC National Committee.
    8. If matched with an Internship, Participants will have to make a decision as to whether to accept that Internship within ten working days of receiving the details of the Internship.
    9. If Participants accept an Internship (by accepting the opportunity on opportunities.aiesec.org), but choose or are unable to go on that Internship, their place on the AIESEC Global Programmes will be forfeited and the Refund Criteria will apply. Eligibility for any refund of the Internship Fee will be determined by AIESEC UK in accordance with the Refund Criteria.
    10. If accepted on an Internship:
      1. Participants will be solely responsible for organising and financing the Internship, including any costs relating to travel, insurance, visas and any communications with the AIESEC Host Committee and the provider of the Internship;
      2. Participants will be responsible for attending, and financing the travel to, an outgoing preparation seminar prior to leaving the country for that Internship; and
      3. Participants will provide AIESEC UK with the dates that they will be leaving the UK, their emergency contact details, their contact details whilst on the Internship and their expected date of return to the UK.
    11. If the provider of an Internship decides to employ the Participant on a permanent basis in the host country, AIESEC UK will have no role in facilitating this.
    12. There is no guarantee that any salary will be paid for any Internship.
    13. Participants must inform their local AIESEC UK office immediately, or at least within thirty days, if they are unable to participate in the AIESEC Global Programmes for any reason.
  • 6.2 The AIESEC Global Programmes relies to a large extent on Participants being proactive during the matching process and flexible over where they are willing to be placed.
  • 6.3 AIESEC UK recommends that Participants keep a copy of this Agreement with them to remind them of the responsibilities of AIESEC UK and Participants, and the administrative details of the AIESEC Global Programmes.

7. GOVERNING LAW

This Agreement and any non-contractual obligations arising out of it shall be governed by the law of England and Wales and subject to the jurisdiction of the English courts.

SCHEDULE

REFUND CRITERIA

  1. In the event that a Participant has paid the Internship Fee, but either breaks the Internship match, or is unable, or chooses not to, go on or complete the Internship, the Refund Criteria will apply.
  2. The Deposit element of the Internship Fee, and in the case of the Supplemental Fee, the Supplemental Fee Deposit, is non refundable to a Participant under any circumstances.
  3. The Placement Fee element of the Internship Fee, and in the case of the Supplemental Fee, the Supplemental Placement Fee, may be refundable to a Participant in accordance with the terms of this schedule. Save as otherwise indicated, all references to 'Placement Fee' in this Schedule shall be deemed to include a reference to the 'Supplemental Placement Fee', as applicable.
  4. The UK AIESEC National Committee has sole discretion to determine whether a refund of the Placement Fee paid by a Participant is permitted in accordance with the criteria set out in this Schedule.
  5. Subject to paragraph 6 and 7 below, a refund of the Placement Fee element to a Participant will be granted by the UK AIESEC National Committee where any of the following criteria apply:
    1. the Hosting Organisation with which the Participant is matched withdraws from the Internship and no alternative Internship reasonably suitable for the Participant (at the discretion of the UK AIESEC National Committee) can be found within a reasonable amount of time following such withdrawal by the Hosting Organisation;
    2. the Participant becomes ill and, due to such illness, completing the Internship could be dangerous for their health, provided the Participant provides reasonably satisfactory evidence of such to the UK AIESEC National Committee;
    3. the Participant has a death or other emergency in respect of their close family (meaning the parents, grandparents, children and siblings of the Participant) which means that they cannot complete the Internship; or
    4. the foreign and commonwealth office website (www.fco.gov.uk) states that they advise against all travel, or advise essential travel only, to the specific country or area that the Internship is based in. (each of (a) to (d) a "Refund Event").
  6. To qualify for a refund of the Placement Fee, Participants may (at the absolute discretion of AIESEC UK) also be required to demonstrate to AIESEC UK that they actively searched for an Internship on the AIESEC Database
  7. In addition, in order to qualify for a refund of the Placement Fee, provided the UK AIESEC National Committee is reasonably satisfied that a Refund Event has occurred, the Participant must:
    1. make an application for the refund to refunds@aiesec.co.uk within one month of the date of the relevant Refund Event occurring stating:
      1. the relevant Refund Event that applies to them, including details and circumstances involving the Refund Event ;
      2. the amount of the Placement Fee that the Participant wishes to be refunded;
      3. confirmation that payment of the Internship Fee was made online in accordance with paragraph 5.8 above, or otherwise a description of the method of payment of the Internship Fee, including proof of payment to the reasonable satisfaction of the UK AIESEC National Committee (for example, a copy of receipt of payment of the Internship Fee (by email or otherwise), extract of a bank statement);
      4. the date of the application for a refund;
      5. any documentary evidence that the application for an Internship has been made (for example, proof of the applications on the platform, email correspondance with AIESEC or the Hosting Organisation etc).